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Executive Administrative Assistant
Anglican diocese of san joaquin, fresno, CA
Anglican diocese of san joaquin, fresno, CA
Position Title: Executive Administrative Assistant
Exempt Status: This position is a full-time, exempt position.
Reports to: The Bishop of the Diocese of San Joaquin
ESSENTIAL JOB FUNCTIONS:
Executive support for the Bishop:
Manage various calendars including the Bishop’s calendar, staff and diocesan calendars. Schedule appointments and events, set up Zoom calls, reserve rooms/facilities and set up meetings. Arrange all travel for the Bishop.
Serve as Secretary for Standing Committee:
This is an officer role for the Committee, responsible for setting up and gathering documentation for the monthly meetings, taking official minutes and following up.
Supervise Administrative/Technology Specialist:
including regular communication, delegation of tasks, assessing/managing workload and priorities, and an annual evaluation.
Business Administration:
Manage annual corporate insurance renewal process, and serve as main point of contact for diocese and affiliated churches. Manage the required business reporting for Secretary of State, IRS and other entities. Manage vendor accounts.
Financial Administration Support:
Submit invoices, check requests; coordinate with bookkeeper to ensure all accounts payable and receivables for the Diocese are handled. Participate in monthly financial review of Diocese. Make weekly bank deposits. Gather and submit documents for annual financial audit as required by accounting firm.
General Diocesan and Clergy Support:
Maintain master clergy and church directories and contact lists. Manage annual reporting to the Diocese and the Province. Maintain clergy files. Respond to provincial and diocesan requests for information. Track and update lay minister licensing. Assist the Bishop in completing the onboarding process with new clergy. Coordinate with the Vocations Officer to move ordinands into clergy onboarding.
Events and Special Services Support:
Schedule and facilitate annual church visitations within the Diocese. Support the Bishop in scheduling and coordinating ordinations, annual events and special services.
General Clerical and Office Management:
Conduct general duties such as maintaining digital file system, office upkeep, provide clerical support to bishop in communications, and other general duties.
QUALIFICATION REQUIREMENTS:
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required.
Education:
Must have a minimum of High School Diploma.
Experience Required:
Must have 3-5 years’ experience in executive assistant and/or key administrative roles.
Knowledge, Skills and Abilities:
Other Requirements:
SALARY:
Commensurate with experience.
TO APPLY:
Please send the following to finance@anglicandsj.org:
Each individual lay employee who works and ministers in the name of the Diocese must stand before the world as a witness to the life and resurrection of the Lord Jesus. The Diocese, in its role as an employer, expects all employees to, by word, deed, and conduct, advocate and support the positions and beliefs of the Anglican Church in North America (ACNA) and the Anglican Diocese of San Joaquin (ADSJ).
Exempt Status: This position is a full-time, exempt position.
Reports to: The Bishop of the Diocese of San Joaquin
ESSENTIAL JOB FUNCTIONS:
Executive support for the Bishop:
Manage various calendars including the Bishop’s calendar, staff and diocesan calendars. Schedule appointments and events, set up Zoom calls, reserve rooms/facilities and set up meetings. Arrange all travel for the Bishop.
Serve as Secretary for Standing Committee:
This is an officer role for the Committee, responsible for setting up and gathering documentation for the monthly meetings, taking official minutes and following up.
Supervise Administrative/Technology Specialist:
including regular communication, delegation of tasks, assessing/managing workload and priorities, and an annual evaluation.
Business Administration:
Manage annual corporate insurance renewal process, and serve as main point of contact for diocese and affiliated churches. Manage the required business reporting for Secretary of State, IRS and other entities. Manage vendor accounts.
Financial Administration Support:
Submit invoices, check requests; coordinate with bookkeeper to ensure all accounts payable and receivables for the Diocese are handled. Participate in monthly financial review of Diocese. Make weekly bank deposits. Gather and submit documents for annual financial audit as required by accounting firm.
General Diocesan and Clergy Support:
Maintain master clergy and church directories and contact lists. Manage annual reporting to the Diocese and the Province. Maintain clergy files. Respond to provincial and diocesan requests for information. Track and update lay minister licensing. Assist the Bishop in completing the onboarding process with new clergy. Coordinate with the Vocations Officer to move ordinands into clergy onboarding.
Events and Special Services Support:
Schedule and facilitate annual church visitations within the Diocese. Support the Bishop in scheduling and coordinating ordinations, annual events and special services.
General Clerical and Office Management:
Conduct general duties such as maintaining digital file system, office upkeep, provide clerical support to bishop in communications, and other general duties.
QUALIFICATION REQUIREMENTS:
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required.
Education:
Must have a minimum of High School Diploma.
Experience Required:
Must have 3-5 years’ experience in executive assistant and/or key administrative roles.
Knowledge, Skills and Abilities:
- Demonstrable proficiency in MS Office (Word, Excel, PowerPoint), Google Suite/Workspace, Zoom or similar video conferencing software.
- Ability to type 60+ words per minute.
- Demonstrable soft skills and emotional intelligence.
- Excellent verbal, written, and interpersonal communication skills.
- Familiarity with the Anglican Book of Common Prayer, or willingness to learn.
- Prefer proficiency in MailChimp or similar application and Canva or basic design software.
Other Requirements:
- Licensed and insured to drive in California, or able to provide proof of other reliable transportation.
- Must be able to sit and/or stand for prolonged periods of time.
- Must be able to work one Saturday per month for Standing Committee meeting, and occasional Saturdays for events as necessary.
- Must be able to type, operate office equipment and electronics for prolonged periods.
- Must be able to bend, squat, and able to lift up to 30 lbs unassisted.
SALARY:
Commensurate with experience.
TO APPLY:
Please send the following to finance@anglicandsj.org:
- Cover letter or 500 word writing sample
- Resume with work history
- Two professional references and one personal reference
Each individual lay employee who works and ministers in the name of the Diocese must stand before the world as a witness to the life and resurrection of the Lord Jesus. The Diocese, in its role as an employer, expects all employees to, by word, deed, and conduct, advocate and support the positions and beliefs of the Anglican Church in North America (ACNA) and the Anglican Diocese of San Joaquin (ADSJ).
Administrator - Emmanuel Anglican Church - Fresno ca